Payment Terms & Conditions, Aloka Travels Bhutan

These Payment Terms & Conditions govern all bookings made with Aloka Travels Bhutan for travel to Bhutan. By confirming a booking, you agree to the terms outlined below.

Booking & Payment Structure

50% Deposit :

A minimum of 50% of the total tour cost is required to confirm your Bhutan travel booking.

100% SDF & Visa Fees (Non-Refundable):

The Sustainable Development Fee (SDF) and Bhutan visa fee must be paid in full at the time of booking. These fees are strictly non-refundable once processed with the Bhutan government.

Balance Payment:

The remaining 50% balance must be paid at least 30 days prior to arrival (or as agreed in writing).

Payment Methods

We currently accept secure international payments via:

Stripe (Credit/Debit Cards, International Payments)

All payments will be processed in USD (United States Dollars) unless otherwise specified.

Currency, FX & Bank Charges

All prices are quoted in USD, and payments are processed accordingly.
If you are paying in another currency, your bank or card provider may apply:
- Foreign Exchange (FX) conversion fees
- International transaction fees
- Currency conversion rate margins
These charges are not controlled by Aloka Travels Bhutan and are the responsibility of the client.
In some cases, intermediary or receiving banks may deduct transfer or handling fees, which may result in a shortfall. Any such shortfall must be covered by the client.

Payment Confirmation

Bookings are confirmed only after:
- Receipt of required deposit
- Full payment of SDF and visa fees
- Submission of required travel documents
An official booking confirmation and visa approval letter will be issued once all requirements are met.

Refund & Cancellation Policy (Payment Related)

SDF & Visa Fees:
Strictly non-refundable once processed with the Bhutan government.
Tour Payments (excluding SDF & visa):
Cancellation charges may apply depending on the timing of cancellation and supplier policies (hotels, airlines, etc.).
Refunds, if applicable, will be processed after deducting:
- Administrative charges
- Bank/Stripe transaction fees
- Any third-party cancellation fees

Chargebacks & Disputes

Clients agree not to initiate chargebacks or payment disputes without first contacting Aloka Travels Bhutan for resolution.
Any unjustified chargebacks may result in cancellation of services and recovery actions.

Important Notes

Prices are subject to change due to:
- Government policy updates (including SDF changes)
- Currency fluctuations
- Supplier rate revisions
Clients are advised to complete payments promptly to lock in confirmed rates.

Secure your Bhutan trip today with confidence.

Contact Aloka Travels Bhutan for booking, payment guidance, and customised travel packages.

Aloka Travels Bhutan is a premier licensed Bhutanese tour operator specialising in custom Bhutan tour packages, visa assistance, SDF processing, and authentic Himalayan travel experiences.